Back Office Timecard and Overdue Timecards Reports

Overview

With the the Back Office Module, you can generate reports related to timecards and overdue timecards to manage your contract timesheet accounts receivable.  The Back Office module is not designed or intended to be a standalone AR/GL or pay/bill system, or a time/attendance system, but it does include some powerful features in these areas.  This article provides and overview of the timecard functionality, as well as an explanation of terms and options.

To use these features, the Back Office module must be licensed and enabled.

Timecard Reports

Overview

The Time Card report is broken down by week, and gives you a summary of each Accepted Applicant's billable and non-billable hours for that week. If a time card is showing as open, that means the Applicant may still need to edit it. If it is Submitted, that means they have entered all of their hours worked and finalized the time card.

Any Applicant who has been accepted to a requirement and who has filled out a time card for the week the report is being generated will show up on the Timecard report.

Contents of the Report

The Time Card report is broken down by week, and gives you a summary of each Accepted Applicant's billable and non-billable hours for that week. The time cards listed on the report may be in the "open" or "submitted" categories. If a time card is open, that means the Applicant may still need to edit it. If it is Submitted, that means they have entered all of their hours worked and finalized the time card.

The timecard report is interactive. If you would like to view the time details of an Applicant listed on the report, click their name and you will see their time details.

The timecard report may be viewed in PDF format. Each individual timecard may also be viewed in PDF format.

Any Applicant who has been accepted to a requirement and who has filled out a time card for the week the report is being generated will show up on the Timecard report.

How to pull the report

Open the reports page by using the quick link at the top right side of the page (Link is where your name is displayed) and select the "Timecard Report" option. The "View Report for Timecards" screen will be displayed. From the drop down menu in the upper left of the screen, select the week for which you would like to see the report. The report for the selected week will be displayed. 

Overdue Timecards

Overview

The overdue timecard report lists each applicant on a current assignment that has not entered any time into the BrightMove system for the previous week. The work week runs Monday through Sunday, and if a timecard has not been entered by Midnight on Sunday, it is considered overdue.

How to pull the report

Open the reports page by using the quick link at the top right side of the page (Link is where your name is displayed) and select the "Overdue Time cards" option. The "Un-submitted Timecard Report" screen will be displayed. From the drop down menu in the upper left of the screen, select the week for which you would like to see the report. The report for the selected week will be displayed.

Notify Applicants of Overdue Timecards

Next to each name on the report, there is a small box. Place a checkmark in the box next to each Applicant(s) who you would like to email. Next, click the "Email Selected Users" button at the bottom of the list. The Compose email screen will be displayed, or you may choose a template to send to the applicants. Once the email text is complete click the "Submit" button. Each applicant that was selected from the list will receive the email.