Offer Letter Templates

In this article, learn how to use document templates to create professional, branded, personalized offer letters as part of BrightMove's comprehensive, automated offer solution.

📒 Note: BrightMove's offer letter solution currently supports Microsoft Word (.docx) documents only. 

To get started with your first Offer Letter Template:

1. Download this sample Generic Offer Letter Template

2. Edit the template to update with your company's branding and messaging. 

3. Upload to your BrightMove Document Repository

 

Available Substitution Fields

The following fields are supported when processing your Offer Letter Template:

Generic Fields

Field Code Notes
Today's Date. ${date} The date right "now" when the offer letter is generated.

 

Offer Fields

Field Code Notes
GUID ${offer.guid} This is a generated Unique Identifier for an Offer.
Offer Date ${offer.offerDate} The date the offer is officially valid.
Start Date ${offer.startDate} The proposed start date of the job being offered.
Job Title ${offer.jobTitle} The Offer Job Title.
Job Department ${offer.jobDepartment}

The Offer Job Department.

Job Location ${offer.jobLocation} The Offer Job Location.
Job Duration ${offer.jobDuration} The Offer Job Duration.
Employment Type ${offer.employmentType} The Employment Type being offered.
Manager Name ${offer.managerName} Report to Manager name.
Manager Title ${offer.managerTitle} Report to Manager title.
Pay ${offer.pay} Like $55,000.00 or $25.00
Pay Frequency ${offer.payFrequency} The recurrence of the pay, like Annually or Hourly.

 

Placement Fields

Field Code Notes
GUID ${placement.guid} This is a generated Unique Identifier for a Placement.
Start Date ${placement.startDate} When the placement starts.
End Date ${placement.endDate} When the placement ends, if applicable.
Pay ${placement.pay} Like $55,000.00 or $25.00
Pay Frequency ${placement.payFrequency} The recurrence of the pay, like Annually or Hourly.

 

Applicant / Candidate Fields

Field Code Notes
GUID ${applicant.guid} This is a generated Unique Identifier for an Applicant or Candidate.
Salutation ${applicant.salutation} The salutation like Mr., Mrs., Miss, etc.
First Name ${applicant.firstName} Applicant's first name.
Last Name ${applicant.lastName} Applicant's last name.
Email ${applicant.email} Applicant's email.

 

Company Fields

Field Code Notes
GUID ${company.guid} This is a generated Unique Identifier for the Company sending the letter.
Name ${company.name} The company's name.
Website ${company.website} The company's web site address.
Phone Number ${company.phoneNumber} The company's phone number.
Address 1 ${company.address1} The company's address 1.
Address 2 ${company.address2} The company's address 2.
City/Municipality ${company.city} The company's city.
State/Province ${company.state} The company's state.
Zip/Postal Code ${company.postalCode} The company's postal code.
Country ${company.country} The company's country.

 

Job Fields

Field Code Notes
GUID ${job.guid} This is a generated Unique Identifier for a Job.
Job Title ${job.jobTitle} The title of the Job.

 

Recruiter / Current User Fields

Field Code Notes
GUID ${recruiter.guid} This is a generated Unique Identifier for a User.
Full Name ${recruiter.fullName} The user's formatted full name in First Last order.
First Name ${recruiter.firstName} The user's first name.
Last Name ${recruiter.lastName} The user's last name.
Email ${recruiter.email} The user's email.

 

Signing Tab Anchors

Offer Letter Templates support up to two (2) signers per signature packet.  The Signing Tab anchors designate where you would like the recipients to sign, initial, and date, and you can use the associated codes to anchor the respective signatures, initials, and dates.

Signer 1

Field Code Notes
Signature 1 /sn1/ Signer 1 Signature
Initial 1 /ih1/ Signer 1 Initials
Date Signed 1 /ds1/ Signer 1 Date Signed

 

Signer 2

Field Code Notes
Signature 2 /sn2/ Signer 2 Signature
Initial 2 /ih2/ Signer 2 Initials
Date Signed 2 /ds2/ Signer 2 Date Signed

 

In the below offer letter snippet, you can see where we have inserted the anchor codes so that DocuSign knows where to get each recipient's input for the document to be signed.

 

📒 Note: The anchors have the signature placed on top of them.  To make your final product look clean, ensure that the Signing Tab Anchors text color is the same as the background color of your document. 

Once your document updates are complete, your final product should resemble the following:

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