In this Article:
We are going to review every aspect of what a Job Approver is. Who can be a Job Approver? How do you Manage Multiple Job Approvers? How do you assign Job Approver Delegates? How do you Approve a Job that is awaiting your approval? These topics and more will be covered in this article. This will be your go-to place for all things Job Approver related.
What is a Job Approver?
A Job Approver is any licensed BrightMove user that has the authority to review a Job listing before it is posted by a Hiring Manager. Typically this will be another Hiring Manager, Recruiter, or an Administrator. This will help ensure that only authorized jobs are posted.
Is just anyone allowed to create and post a job within your BrightMove Account?
The quick answer? Yes, unless you've set up Job Approvers. This function prevents jobs from being posted unless they go through the proper channels first. Job Approvers are assigned directly to Hiring Manager profile that they will approving jobs for, in the order in which they will be giving their approval for the job; this ensures that any job created by that Manager will be reviewed and authorized by their Approver before being posted. It is worth noting, that Recruiters and Administrators are assumed to be Job Approvers for themselves and do not require Job Approvers be assigned to authorize their jobs; for this reason, if a Recruiter and/or Administrator creates a job, approval is automatic and will not follow the approval process outlined above for that Hiring Manager.
Who can be a Job Approver?
Hiring Managers by default can be selected as Job Approvers for other Hiring Managers. Recruiters and Administrators must be marked as a Job Approver before they can be selected to do so. To mark a Recruiter or Administrator users as an Approver, follow the steps below:
- Go to Settings>Employees.
- Click on the user's name you wish to make a Job Approver.
- Click the Toggle under Job Approver to toggle it on and mark this user as a Job Approver.
Assigning a Job Approver:
- Navigate to a hiring manager's profile that you would like to configure Job Approvals for.
- Find the Job Approvers field on the left-hand side.
- Click the blue plus (+) icon to assign them an approver.
- Click the plus sign (+) to the right of the Job Approver you wish to assign to this Hiring Manager. This will move them to the right column. Continue adding any additional Job Approvers who will be apart of the approval sequence for this Hiring Manager. You can use the up/down arrows to the left of their names (once added) to properly sequence them.
- Click the Save button
You have successfully added a Job Approver/approval sequence to this Hiring Manager for any jobs opened by them moving forward. Congratulations!
Order of Approvers:
In reference to the sequencing above, the order of your approvers in an approval chain is very important. This determines the order of who approves the job, starting from the first approver at the top and ending at the final approver at the bottom. In the example above, Robin Recrooder will be required to Approve the Job first, followed by any subsequent Job Approvers. Once all approvers have approved the job in order, the job will be ready to post.
It is important to note that this Approver chain MUST be followed; keep in mind the following:
- If the approval sequence for a Hiring Manager changes (the order of the Job Approvers) before a job has been fully approved, the job must be re-created once a new approval sequence has been put in place for that Hiring Manager. This usually happens when a Job Approver leaves the company or is removed as a Job Approver.
- If for some reason an Approver is unable to approve a Job, you can assign Approver Delegates that can approve in their absence. This is most commonly used for when a Job Approver is out on PTO.
Assign Job Approver Delegates:
The Steps for assigning Job Approver Delegates is the same for All users including Hiring Managers. Let's take a look.
- Navigate to Settings>Delegate Approvers.
- Click the Add Delegate button in the upper right.
- Use the Approver field to locate the Approver you wish to assign as a delegate.
- Select the date range for when you wish this Approver to be able to Approve jobs on your behalf.
- Click the Save button.
- You should now see that this Approver appears in your Approver Delegates list.
Now that we have our Approvers all set, let's take a look at how to View the Approval status of a Job and what steps to take to approve a job.
Viewing Approval Status
The recruiter can find the approval status on the associated job's profile page. Once on the job profile, recruiters will see a link for View Approvals that will allow them to approve or reject the job as well as view the approval history for that job. You can also view the Current Approver which displays the last person who approved or created the job.
How to Approve a Job:
It is important to note that you can only approve a Job that you are the Current Approver on. If you are not, you must wait until all previous Approvers have approved the job.
- Navigate to the Job you wish to Approve.
- Locate the Approval Status field in the left-hand information pane.
- Click on the + icon next to the Approval Status.
- Select the Approved approval status and click Save. (You can input a note if you wish but it is not required)
Congratulations! You just approved a Job!
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