BrightMove has a complete time keeping module that includes time tracking, time entry, and time card reporting. Only Contract positions are available for generating timecards. Jobs that are created as Permanent will not have timecards created for them. Timecards will generate for the current week and all subsequent weeks until their end date in the placement record - they will not backdate before the current week - you can turn on a Company Preference to create historical Timecards.
Initial Set Up
Contact Customer Support to request that we turn the timecard module on for you.
You can contact us via LiveChat or email (firstname.lastname@example.org) for assistance with turning the Timecards feature on.
Information you will need to provide:
Please indicate your pay period start day. (Timecard Default start day is Sunday-Saturday=1, additional start days should be set up as Monday-Sunday=2, Tuesday-Monday=3, Wednesday-Tuesday=4, Thursday-Wednesday=5, Friday-Saturday=6 ,Saturday-Sunday=7). If week differs from the default, please let us know as this will need to be set up prior to using time cards. (ex. Monday thru Sunday) Once set, it cannot be changed.
You will need to allow Employee access to manage Timecards and Expenses through your portal which must be enabled in portal security. Go to Settings > Portals. Click "Security" for the portal and check the settings inside "Access Time Module" are enabled or disabled (if you do not want employees to have a capability).
- You will need to enable the Time Keeping Reports that you want access to in Settings > Security. You will want to enable it in any Security Role that should have access to these Reports.
Custom Activity line item types
There is a default group of activities that are in place when turning on the Time Card feature, however you can create a custom list of Activities to populate the drop down on a time card if you wish.
To do this, simply email email@example.com with your list of custom activities to be added to your Activities drop down on a timecard and indicate which are Billable and Non-billable.
Custom Expense Types (optional)
You can create the custom Expense types you need to appear in the dropdown on timecards. You will find "Expense Types" in your Settings menu. If you do not see that module, it must be enabled in your Security Role.
Once enabled, click the Add button to add a new Expense type. You can edit an Expense type by clicking the Manage button; to delete an Expense type, click the Delete button. Please note that you can not delete an Expense type that is currently in use.
To sort Expense types, click the Sort button and use the arrows to move the Expense types up and down as you wish. Click "Done" to save your changes.
If you do not wish to use Expense Types, simply hide it in the Portal Security, and it will not be visible.
Delete In-Use Expense Types
For Account Admins who use the Timecard module and Expense types, you can now delete Expense types as needed and upon doing so you will be prompted to re-assign any in-use Expense types to another type before deleting.