Time Tracking - Applicant Use

Applicants- Entering Hours & Expenses

Applicants- Entering Hours & Expenses

Once the Candidate user name and password is set up, the Applicant can go to your career site (portal) and log in using the credentials set up for them. They should then click on Timecards in the top menu.

They will see a listing of the week ending time sheets they have available and the hours and status of those.

To enter hours or expenses, they click on a week and will see this view.

To Enter Hours or Expenses,  click  to enter hours for each day under "Time Entry" or "Expense Entry". If they are on multiple assignments, they will all be displayed on one timesheet and each Job assignment will be listed separately. There is also a Position Title bar that says what company and position each time card is for "BOA- Technical Writer" (Example above).
If entering hours daily, they should click "Save" after logging hours. The color blocks at the top will display Period, Timecard Status, Total Hours entered and total Expenses entered.

Once they have entered hours for the week, they click "Submit" to submit the timecard for Manager Approval. Only click "Submit" when the timecard is ready to be submitted for Approval.

Time Card Comments & Comment History

Employees filling out time cards can now enter comments into the Comment box for the Recruiter/Hiring Manager to view for each placement. Recruiter/Hiring Managers can also enter comments as they always have.

• There will be a comment area for each placement the employee is on.
• Once a comment is entered, click the "Save" button at the bottom of the screen.  Do not click "Submit" until you are ready to submit the time card for approval!
   

Timecard field descriptions

Period- shows the Dates of the pay period for the timecard.

Status- shows whether the timecard is Open (editable) or has been Submitted for approval (no longer editable).

Total Hours- Displays the total number of hours entered into this timecard.

Total Expenses- Displays the total amount of expenses entered into this timecard.

Comments- If the timecard is returned to the Employee by the Approver, they will see the Approver Comment on what to fix or the reason it was returned.

Save- This saves the information entered each day.

Submit- Submits the timecard to the Approver. It cannot be edited by the Employee once it is submitted for approval.