How to compose, attach, and send candidate information to a Hiring Manager
This article explains how to compose and send a Manager Sendout email, including how to:
Complete required fields
Choose email vs. SMS (when applicable)
Select candidate attachments
Send candidates in a single email or as individual emails
Compose the Sendout Message
Once you reach the Sendout screen, you'll begin by composing your message.
Required Fields
To: Displays the selected Hiring Manager
Subject: Required to send the message - if left blank, the Send button will remain disabled
You may also add recipients using:
CC – carbon copy additional recipients
BCC – blind carbon copy recipients (not visible to others)
Note: Adding CC or BCC recipients will affect what the Hiring Manager sees in the email. See Hiring Manager Quick Links for details.
Email vs. SMS
The Sendout screen supports both Email and SMS (when enabled for your account).
Use the Email / SMS toggle near the top of the editor to switch formats
Email is required when sending candidate attachments
SMS is typically used for brief notifications without attachments
If SMS could help improve your workflows, reach out to BrightMove Support to learn more about how Engage SMS can save you time and simplify communication.
Writing the Email Body
The message editor provides:
A full rich-text editor (formatting, links, images)
Substitution Fields to dynamically insert candidate, job, or company information
A Candidate Files option to manage attachments
Note: The message body must be completed before sending.
Candidate Context & Sendout Status
Above the editor, you'll see a banner showing:
The current candidate being sent
The number of additional candidates included in the Sendout
The candidate's current submittal status (for reference)
This helps confirm exactly who is being shared before sending.
Managing Candidate Attachments
Attachments are not included automatically.
To include attachments:
Click Candidate Files
Select the files you want to attach (e.g., resume, cover letter)
Confirm your selections
If no attachments are selected, a warning message will appear: No Candidate Attachments Selected. This is informational only — attachments are optional unless required by your process.
Sending Candidates: One Email vs. Individual Emails
If you initiated the Sendout from a Mass Action, you may be prompted to choose how candidates are delivered:
Send in one email - all selected candidates are included in a single message
Send individual emails - each candidate is sent in a separate email
You can send up to 25 candidates at a time using this workflow.
Hiring Manager Quick Actions
When a Hiring Manager receives a Sendout email, it may include a Quick Actions block for each candidate. This can include candidate vitals, profile links, AI-powered insights, and disposition buttons like Recommend Hire and Decline - depending on how the Sendout was initiated and your company's setup.
Quick Actions are only included when the email is sent to a single Hiring Manager with Workbench access. Adding CC or BCC recipients, or sending to a Hiring Manager without Workbench access, will result in an email without the Quick Actions block.
For a full breakdown of what appears and when - including Wiz AI conditions, disposition buttons, and permission requirements - see Hiring Manager Quick Actions.
Complete the Sendout
Before sending, review the recipient, subject, message, and attachments, and confirm the correct candidates are included. Click Send to complete the Sendout.
If the Send button is disabled, a required field (such as Subject or Message Body) is missing.
Best Practices
Use substitution fields to personalize messages efficiently
Attach only relevant, finalized documents
Double-check recipient selection when sending multiple candidates
Use individual emails when candidates should be reviewed independently