Overview
The Submittals tab on a candidate profile provides a complete history of all jobs a candidate has applied to through your company. This article explains how to navigate this tab and use it to track a candidate's interview and placement history.
Why Use the Submittals Tab
The Submittals tab helps you:
View previous jobs the candidate applied to
Check past placement history
Review previous interview processes
Track the candidate's current status across multiple positions
Avoid duplicate work by seeing the candidate's complete history with your company
Navigating the Submittals Tab
Key Information Displayed
The Submittals tab provides comprehensive information for each job application:
Job ID and Title
Client/Department details
Candidate Rank for each position
Progress bar showing visual progress through the hiring process
Placement Start and End Date (will display under the progress bar when applicable)
Current Status of the candidate
Note: the date shown in this column will always reflect the date in which the candidate was submitted to the job. (submit date)
Last Activity type and date
Note: this will show the most recent activity and the date it occurred on. (activity date)
Note: The fields displayed in the submittals table are static and cannot be changed or hidden.
Working with Candidate Submittals
Viewing Detailed History
Locate the submittal in question on the Submittals tab.
Click More under the submittal.
Select View Submittal to open a detailed list of activities.
Review the activity log to see who performed each action and when it was completed.
Removing Submittal Records
Find the job submittal you want to remove
Click the Delete button
Confirm the deletion when prompted
Important Compliance Note:
If you choose to delete a submittal (from either the Job Profile Submittals tab or the Candidate Profile Submittals tab), be aware that this action will:
Permanently remove the candidate’s submission record for that job.
Permanently delete any attached Basic Qualification (BQ) documentation.
For compliance and audit purposes (such as OFCCP guidelines), you should:
Add a note to the candidate’s profile explaining why the submittal was deleted (e.g., submittal deleted to allow candidate reapplication due to incorrect BQ responses).
Document any key details to maintain a clear audit trail.
Do not delete the candidate profile itself unless absolutely necessary, as this removes all history tied to that candidate.
Adding Activities or Updating Status
Locate the relevant job in the submittals list
Click the Add Activity button
Select the appropriate activity type or new status
Complete the required fields
Click Save
Benefits for Recruiters
The Submittals tab helps recruiters:
Identify candidates with previous company history
Recognize when candidates have applied to multiple positions
Save time by leveraging existing candidate information
Make more informed decisions based on past interactions
Troubleshooting
Missing submittal information?
Verify the candidate was properly submitted to the job
Check your user permissions for viewing submittal data
Contact your system administrator if information appears incomplete
Cannot add activities?
Ensure the job is still active in the system
Verify you have the appropriate permissions
Check if the candidate has already been placed or rejected