BrightForms are an optional add-on within BrightMove that allows users to create custom forms for various purposes. BrightForms can be used to collect data from applicants during sourcing, screening and hiring phases of the recruiting process. For example, you can use BrightForms for job applications, candidate assessments or onboarding. BrightForms can be used to replace the default Candidate Experience Portal application, to provide a customized application experience for applicants.
Key Features:
Customization: Users can design forms to collect specific information, aligning with their organization's needs.
Automation: BrightForms can be integrated into the submittal workflow, automatically assigning forms to candidates based on their status and updating their status upon completion.
Community Forms: A library of pre-crafted forms, such as W-4 and I-9, are available for free, facilitating common onboarding processes.
Pricing:
We have two pricing models for this optional add-on:
$29.00 per published form per month.
Unlimited form package available for $99 per month.
Draft forms do not incur charges.
Optional Add-On To Customize Data Collection From Candidates
In this article, you will learn how BrightForms can replace your BrightMove default portal application to allow you to build your own custom application look and content.
BrightForms are an optional feature add-on that can be utilized to enhance the Candidate Experience when applying for jobs. Here, we will go into the details surrounding this tool and how it can best be utilized.
Note: Internet Explorer 11 is not a supported browser for BrightForms use. |
Types of BrightForms
Portal Forms
Portal Forms can replace the default Candidate Experience Portal application and allow you to build your own custom application with the fields and values that you wish to collect. These portal forms are also called BrightForm Applications. When an applicant fills out a Portal Form, all of the data collected are recorded into the ATS and associated with the applicant and submittal fields automatically.
Applicant Forms
Applicant Forms are used during the screening and hiring phases of the recruitment process. You can create an Applicant Form and assign directly to Applicant's profile to collect specific information based on the custom, internal processes of your company. Additionally, you can configure the Applicant Form to be sent automatically based on the statuses within the submittal workflow. Some potential uses for Applicant Forms are:
Follow-up forms after initial application, like screening questions
Onboarding forms such as background check requests
Forms to pre-fill New Hire paperwork
* Community BrightForms
We have pre-crafted some popular community forms, the W-4 and I-9, that our customers may use for free! No license is needed to use a Community BrightForm. Click here for more information about Community Forms use.
How to Create and Publish a BrightForm
Note: In order to create and publish BrightForms, users will need to have the permissions under Access BrightForms Module enabled and have available BrightForm licenses in inventory. |
To add a new BrightForm:
Open the quick links menu in top right by your Avatar
Select Settings and go to the Control Panel page
Select BrightForms
On the BrightForms screen, click the Add New button
Name the form and select the type (Portal Form or Applicant Form)
Choose Portal Form to replace the default Candidate Experience Portal application
Choose Applicant Form if you want to collect data from applicants at a point in the recruitment process
Create the BrightForm to suit your needs
When done, Publish the form
Form Settings and Their Meanings
From the BrightForms Form Builder, you can select the button Form Settings. This will present a screen that allows you to set the configurations of your new BrightForm.
Days Until Form Expires: This is the number of days until the form expires once sent to the applicant (set to 0 if you want the form to never expire)
Email Template: The email template a Candidate receives when they are assigned to statuses listed under Form Assignment Status.
Form Assignment Status: When a Candidate is assigned to this submittal status the form will be assigned and the email template above will be sent.
Form Completion Status Change Exclusions: Candidates in this status will not be updated when this form is assigned.
Target Submittal Status: The submittal status assigned to a Candidate when they complete the form.
Target Submittal Activity Type: The submittal status activity type assigned to a Candidate when they complete the form.
How to Use a Portal Form
Note: When assigned to Candidate Experience Portals, Portal Forms will replace the default application form. However, the applicant will still be presented with required fields like basic qualifications with show on portal selected and EEOC questions, outside of the BrightForm, if enabled. |
To use a BrightForm Portal Form, follow the steps below. This will change the associated Candidate Experience Portal to use BrightForm Portal Form in place of the standard application form.
Open the quick links menu in top right by your Avatar
Select Settings and go to the Control Panel page
Select Candidate Experience Portals
On the Candidate Experience Portals screen, select the portal you wish to assign the BrightForm Portal Form to, thus replacing the default application form
In the dropdown that is labeled BrightForm Application, select the Portal Form that you created and published
Click Save
How to use an Applicant Form
To use a BrightForm Applicant Form, follow the steps below. This will allow you to collect additional information from the applicant.
Go to the profile of the applicant you wish to collect additional information from
Select More menu in the top right
Select Assign Forms
Pick from the published form you wish to have the applicant complete
Example Use Cases
Here are several possible use cases for BrightForms, tailored to streamline recruiting, onboarding, and assessment workflows:
1. Job Application Forms
Type: Portal Form
Purpose: Collect candidate details and qualifications in a customized but standard format.
Benefit: Offers flexibility for custom questions beyond standard job application forms, such as portfolio submissions, availability, or specific role-related inquiries.
2. Onboarding Forms
Type: Applicant Form
Purpose: Capture critical information for new hires, like personal details, emergency contacts, and tax forms (e.g., W-4).
Benefit: Simplifies onboarding by automating form assignments based on hire status, reducing manual tracking.
3. Candidate Assessment and Skill Tests
Type: Applicant Form
Purpose: Provide assessments, skill tests, or behavioral surveys to evaluate candidate suitability for specific roles.
Benefit: Automates the evaluation process, gathering real-time responses that can be used to update candidate profiles.
4. Compliance and Policy Acknowledgement
Type: Applicant Form
Purpose: Gather signatures or acknowledgments for company policies, privacy agreements, or nondisclosure agreements.
Benefit: Ensures regulatory compliance and maintains a record of signed acknowledgments in the candidate’s file.
5. Feedback and Exit Interviews
Type: Applicant Form
Purpose: Use forms to gather feedback during the recruiting process or collect insights from employees who are leaving.
Benefit: Helps improve processes and identify areas of growth or retention opportunities by collecting structured feedback.
6. Reference Checks and Background Information
Type: Applicant Form
Purpose: Centralize the collection of references, by asking candidates for who to contact.
Benefit: Saves time by eliminating manual data entry for recruiters.
7. Event Surveys
Type: Applicant Form
Purpose: Use for career fairs, webinars, or job information sessions to collect participant feedback.
Benefit: Makes data collection easy for recruiting events and can help in post-event follow-up for potential candidates.
Each of these use cases is designed to enhance the candidate and recruiter experience, enabling tailored, efficient, and compliant data gathering across recruitment stages.
Automation
BrightForms can be seamlessly integrated into your existing Submittal Workflow. You can have a BrightForm be kicked off to a Candidate upon entering a submittal status and upon Candidate completion of the form, their submittal status can be changed to a status of your choosing.
BrightForms are a perfect onboarding tool.
Additional Info on Pricing
Pricing is $29.00 per published form, per month. However if you will need many forms we offer an unlimited form package for $99 per month.
You will subscribe to how many Published BrightForms you want each month. This will allow you to publish up to that amount each month. This is an excellent value since you only pay a monthly fee for the form, not the number of times it is utilized.
You do not pay for BrightForms while in Draft status.
Other Considerations:
Pros:
Enhanced candidate experience through tailored forms.
Streamlined onboarding with automated workflows.
Access to ready-made community forms.
Cons:
Additional costs for published forms.
Requires time to design and implement custom forms.