BrightMove provides several ways to organize jobs and control visibility within the system. Job Groups, Workgroups, and Job Categories each serve a different purpose, but together they help structure your jobs, portals, and user access.
This article explains what each one does, how to configure them, and when to use each option.
Job Groups
Job Groups are used to organize jobs into high-level buckets. Their primary purpose is to control which jobs appear on specific candidate portals.
Common uses
Regional job portals (e.g., West Coast jobs, Southeast jobs)
Internal vs. external job listings
Entry-level vs. executive positions
Department-specific portals
How Job Groups work
Job Groups are configured by going to Settings > Job Groups
Job Groups are assigned on the Job Profile.
Candidate portals can be configured to only display jobs from selected Job Groups.
This allows you to create multiple portals, each showing a different set of jobs.
How to configure Job Groups
Job Groups must be created before they can be assigned to jobs.
To create a Job Group:
Go to Settings.
Under the Job Customization section, click Job Groups
Click New Job Group.
Enter the name and click the checkbox to make sure the group is available.
Save.
Note: If the group is not marked as available, it will not appear in the Job Group dropdown on the Job Profile.
To assign a Job Group to a job:
Open the Job Profile.
Locate the Basic Information panel on the left.
Scroll down to the Job Group
Click the pencil icon next to the Job Group field.
Select the desired Job Group and save.
Job Categories
Job Categories are used to classify jobs by industry or department. Like Job Groups, they can also be used to control which jobs appear on specific portals.
Common uses
Accounting
Administrative
Engineering
Healthcare
Sales
How Job Categories work
Categories are assigned directly on the Job Profile.
Candidate portals can be configured to show only certain categories.
This helps candidates find jobs by functional area.
How to assign Job Categories
Open the Job Profile.
In the Basic Information panel, locate Categories.
Click the plus (+) icon.
Choose one of the following:
Choose From List – select an existing category.
Quick Add – type and add new categories.
Click Save.
Note:
You can add multiple categories when using Quick Add.
Using Choose From List will replace the existing category selections with the one chosen from the list.
Workgroups
Workgroups are used to organize internal users, not jobs. They control which recruiters can see or access certain records based on role permissions.
Common uses
Assigning teams by region or client
Separating divisions or departments
Restricting job visibility to specific recruiter teams
How Workgroups work
Recruiters are assigned to a Workgroup.
Jobs can be associated with a Workgroup.
Role permissions determine who can view or manage those jobs.
Note: Workgroups are for internal access control only. Hiring managers and candidates do not see or use Workgroups.
How to configure Workgroups
Workgroups must be created before they can be assigned.
To create a Workgroup:
Go to Settings.
Under Company Settings click Workgroups.
Click Add Workgroup.
Enter a name.
Add members to the Workgroup.
Click Save.
To assign a Workgroup to a job:
Open the Job Profile.
In the Basic Information panel, locate Workgroups.
Click the plus (+) icon.
Choose one of the following:
Choose From List – select an existing workgroup
Quick Add – type and add new workgroups.
Click Save.
Note:
You can add multiple workgroups when using Quick Add.
Using Choose From List will replace the existing workgroup selections with the one chosen from the list.
Workgroup-Based Job Visibility (Role Permission)
In addition to assigning recruiters to Workgroups, job visibility is also controlled by role permissions.
The “View Assigned Recruiter Office Jobs” permission determines whether a user can see all jobs in the system or only a limited set.
When this permission is enabled, users will only be able to view jobs if they meet at least one of the following conditions:
They have office access to the job.
They are assigned as a Job Approver.
They belong to the Workgroup assigned to the job.
They are assigned as a Hiring Manager Approver.
This permission is typically used to:
Restrict recruiters to only the jobs relevant to their team or region.
Control visibility in multi-office or multi-division environments.
Ensure users only access jobs they are responsible for.
Note: This is a role-based setting and must be configured within the user’s security role. To learn more on security roles and how to configure them click here.
Where These Are Assigned on a Job
On the Job Profile, you can assign:
Job Group
Job Category
Workgroup
These fields are located in the left-hand Basic Information panel of the job.
Key Differences at a Glance
Feature | What it organizes | Who it affects | Main purpose |
Job Groups | Jobs | Candidates (via portals) | Control which job groups appear on specific portals |
Job Categories | Jobs | Candidates (via portals) | Classify jobs by industry or department and control which categories appear on specific portals |
Workgroups | Recruiters/users | Internal staff only | Control job visibility and access by team |
Summary
Use Job Groups to control which jobs appear on different portals.
Use Job Categories to classify jobs by industry or department.
Use Workgroups to control internal recruiter access to jobs.
Together, these tools help you organize jobs, create targeted portals, and manage user visibility across your organization.