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Setting Up Access: Recruiter (Employee) vs. Hiring Manager

The quickest way to get each person signed in and working. Audience: Recruiters, Super Users

Updated this week

What you’re doing

There are two kinds of people you may need to set up:

  • Recruiters/Employees who use the full ATS

  • Hiring Managers who use the Hiring Manager Workspace (a limited‑capability workspace inside the ATS)

Licenses required: Adding either type requires an available paid license. If none are available, contact your BrightMove Configurer so they can reach BrightMove Support to request additional licenses. Requests must come from an authorized Super User or the account holder.

Set up a Recruiter (Employee)

  1. Go to User Icon ▸ Settings ▸ Employees ▸ Add Employee.

  2. Enter First Name, Last Name, Email, Username (blank Username defaults to BrightMove ID).

  3. Select role tags as needed: Recruiter, Sales Rep, Sourcer, Job Approver (ensures they appear in related dropdowns/filters).

  4. (Optional) Enable Receive Daily Digest Email if desired.

  5. Click Save.

  6. A pop‑up will prompt you to add a Security Role, click OK and assign one (required for login).

  7. The new user receives a BrightMove Welcome email that includes:

    • Assigned Username

    • Security link to create their password

    • Helpful BrightMove sites to bookmark

    • Support methods & hours info

UI note: If you have no open licenses, BrightMove will display a message asking you to contact Support to add a license. Follow your org’s process: contact your BrightMove Configurer so they can reach BrightMove Support to request additional licenses. Requests must come from an authorized Super User or the account holder.

Notes

  • License required: Adding a recruiter/employee consumes a paid license. If no licenses are available, contact your BrightMove Configurer so they can reach BrightMove Support to request additional licenses. Requests must come from an authorized Super User or the account holder.

  • If the person should appear in Recruiter dropdowns, ensure the Recruiter tag is selected on their profile.

  • No Security Role = no ATS access.

Other helpful sections in Employee Profiles

  • Team tab: Shows if other employees are assigned with this person as their manager.

  • Approval Delegates (optional): Lists job approval delegates configured for the employee.

  • Audit: Logs profile creation and changes (date/time, who changed it, field and details) for accountability.

Single User Accounts

  • If your account has one user and you need to replace that license with a different person, open a request with BrightMove Support for assistance.

Set up a Hiring Manager (HM Workspace)

  1. Create the manager record: Managers ▸ Create (complete name, email, and Client/Department).

  2. Grant Workspace access: User Icon ▸ Settings ▸ Manager Access ▸ Add Access.

    • Grant individually with Grant Access, or multi‑select and Add Selected.

  3. Optional: From a manager profile without access, click Grant Access (hover to see available license count).

Notes

  • License required: Granting HM Workspace access consumes a paid license. If you’re out of licenses, remove access from an inactive manager or contact your BrightMove Configurer so they can reach BrightMove Support to request additional licenses. Requests must come from an authorized Super User or the account holder.

  • Assume (on the manager profile) lets you navigate as that manager for support; activity is still attributed to the original user.

Quick reference

Recruiter/Employee

Hiring Manager

Where to create

Settings ▸ Employees

Managers ▸ Create

Access control

Security Role

Manager Access license

Workspace

ATS (Recruiter Workspace)

Hiring Manager Workspace (limited view inside ATS)

License required

Yes (paid)

Yes (paid)

Bulk assignment

N/A (create one at a time)

Add Access multi‑select

Need help? Contact BrightMove Support via in‑app chat or your usual channel.

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